Intern: Administration and Management X 3

About

Description

The Learner Records Administrator is responsible for ensuring accurate and compliant processing of learner documentation in alignment with DHET Validation Framework Guidelines and CATHSSETA policies. This role supports the efficient administration of learning interventions, stakeholder communication, and audit readiness

Responsibilities

• Document Management & Compliance
• Receive, verify, and validate learner documentation (e
• g
• , contracts, agreements) per DHET/SETA requirements
• Capture and submit quality-checked learner data to Specialists for approval
• Scan and file validated learner agreements and supporting documents electronically/manually
• Maintain organized records per financial year and intervention type for audit purposes
• Stakeholder Coordination
• Communicate anomalies in learner documentation to stakeholders and Specialists
• Liaise with stakeholders (employers, colleges, government) on registration outcomes
• Respond to audit requests and provide timely documentation for internal/external audits
• Administrative Support
• Prepare and submit DHET/AG/IA QMR samples to Specialists
• Coordinate meetings, compile minutes, and route documents for approval
• Process travel requests and expense claims for the Specialists
• Develop and update Standard Operating Procedures (SOPs)
• Reporting & Continuous Improvement
• Support data synthesis for performance reports
• Validate allocation letters and contracts against DG reports
• Propose process efficiencies to improve workflow accuracy

Qualifications

• Education: Matric (Grade 12) + National Diploma/Degree in Administration, Education Management, or Public Administration
• Alternate: 2+ years of experience in records management/compliance (SETA/DHET environment preferred)

Application instructions:

• click on the link