Administrative Assistant: Pre-Assessment

About

Description

The Administrative Assistant: Pre-Assessment is responsible for delivering day-to-day administrative support to the Onboarding Department. This role emphasizes ensuring compliance with policies, coordinating office and meeting tasks, and managing document storage and retrieval, aiding in efficient department operations and effective communication with stakeholders.

Responsibilities

• Compliance Administration: Keep department documentation current and compliant with policies
• Align department activities with internal standards and business objectives
• Ensure adherence to internal controls
• Office Coordination: Handle follow-ups on pending matters and ensure timely responses to requests
• Manage departmental stationery and verify document accuracy for processing
• Check for duplicate documents or requests, report issues, and assign matters to team members
• Draft and send letters to stakeholders as needed
• Meeting Support: Arrange department meetings and confirm schedules with attendees
• Record and distribute meeting minutes per governance standards, and maintain a register of pending matters
• Manage team calendars and follow-up plans for resolutions and tasks
• Organize appointments with internal and external stakeholders as needed
• Document and Records Management: Administer record-keeping and filing in compliance with the RAF’s filing plan
• Keep filing systems up-to-date and functional, ensuring easy retrieval of information
• Maintain confidentiality of documents and ensure they reach intended recipients
• Assign file numbers, enter data in the system, and organize documentation accordingly

Qualifications

• Matric or Grade 12 certificate
• Experience: At least 1 year of experience in an Administrative or similar environment

Application instructions:

• Kindly follow the link provided to apply online.