Administrative Assistant: Verification and Validation

About

Description

The Administrative Assistant: Verification and Validation provides crucial administrative support to the Onboarding Department. This role is responsible for compliance administration, office coordination, meeting support, and document management. The position is essential for ensuring accuracy and consistency in documentation, facilitating effective communication with stakeholders, and maintaining the department’s workflow.

Responsibilities

• Compliance Administration: Maintain up-to-date documentation for department activities
• Ensure adherence to internal policies, standards, and controls
• Stay informed on internal goals to align with compliance measures
• Office Coordination: Follow up on pending matters and manage stationery needs within the department
• Validate and verify documents for accuracy and capture them within relevant systems
• Check for duplicates in documents or requests, report issues, and allocate tasks to team members
• Draft and distribute letters to stakeholders as required
• Meeting Support: Arrange and confirm department meetings and manage team diaries
• Take minutes in alignment with governance standards and track outstanding issues
• Develop and maintain follow-up plans for resolutions and pending matters
• Schedule appointments with stakeholders as needed
• Document and Records Management: Administer records and filing in compliance with RAF’s filing plan
• Keep filing systems up-to-date and retrieve documents as requested
• Ensure confidentiality of sensitive information and proper document distribution
• Assign file numbers, log data, and organize documents appropriately

Qualifications

• Matric or Grade 12 certificate
• Experience: At least 1 year of experience in an Administrative or similar environment

Application instructions:

• Kindly follow the link provided to apply online.