Administrative Assistant

About

Description

The Administrative Assistant in the Operations division provides support to the Officer, Senior Officer, and Team Leader to ensure smooth branch operations. This role requires strong organizational skills, adherence to compliance, and effective document management. The Administrative Assistant supports daily office functions and provides meeting logistics, contributing to a cohesive team environment.

Responsibilities

• Compliance Administration: Maintain documentation related to departmental activities and ensure compliance with policies and standards
• Office Coordination: Follow up on outstanding matters and manage departmental stationery
• Validate, verify, and capture documents accurately, ensuring system updates
• Address duplicate documents or requests and allocate tasks
• Meeting Support: Schedule and confirm meetings, and manage team diaries
• Assist with minute-taking, tracking resolutions, and follow-up on matters outstanding
• Set up appointments with stakeholders as needed
• Document and Records Management: Maintain an organized filing system according to RAF’s standards
• Retrieve documents efficiently and ensure confidentiality
• Allocate file numbers, record data, and file documents properly

Qualifications

• Matric or Grade 12 certificate
• At least 1 year of experience in a Medical Administrative field or similar environment (experience in the medical field is advantageous)

Application instructions:

• Kindly follow the link provided to apply online.